Purchasing & invoice control
Buying analysis, expenditure comparisons, invoice verification and investigation of discrepancies.
Hospitality Consulting · International Case Study
Quest
Brunch Café
International hospitality consulting, financial analysis and practical operational support — delivered remotely from South Africa to Portugal.
Portugal14-month engagementMarch 2024 – May 2025ZoneSoft POS
Explore the project ↘Project Overview
Commercial insight. Practical action. International reach.
Over a 14-month remote engagement, VenX Consulting supported Quest Brunch Café’s owners and management team in Portugal with purchasing analysis, invoice control, monthly food cost calculations, stock usage reporting and financial administration.
The work combined detailed back-office analysis with hands-on corrections in the ZoneSoft point-of-sale system, weekly management reporting and direct advisory discussions with the owners.
Core Engagement
Five connected areas of support.
Food cost & stock analysis
Monthly food cost calculations and stocktake-versus-purchases-and-usage reporting.
ZoneSoft POS corrections
In-depth corrections to existing recipe records, costings, portion sizes and other inaccurate system data.
Management reporting
Weekly and monthly reports reviewed in scheduled video meetings with owners and management.
Owner advisory
Separate consultations to investigate identified issues and develop practical solutions.
Commercial Controls
Connecting purchasing, stock and food costs.
Purchasing analysis
Reviewed purchasing activity, supplier invoices, pricing information and expenditure to highlight inconsistencies requiring attention.
Monthly food costing
Prepared food cost calculations using purchasing and stock information, supporting the review of cost movements and unusual results.
Stock usage reporting
Compared stocktake figures with purchases and calculated usage to examine stock movements and investigate discrepancies.
Technology & Implementation
Correcting the data behind the decisions.
VenX undertook detailed reviews and corrections within Quest Brunch Café’s ZoneSoft POS system when inaccuracies were identified in existing recipe information, costings, portion sizes and other records.
Rather than only reporting these issues, VenX assisted with implementing corrections to the underlying system information. This work supported the reliability of commercial analysis and management reporting.
The assignment involved correcting existing menu-related data, not developing the café’s menu.
ZoneSoft POS
Review → Investigate → Correct
- Existing recipe data corrections
- Product and food costing corrections
- Portion-size record corrections
- Other identified POS data inconsistencies
- Discussion of material findings with management
Reporting & Collaboration
Regular reporting. Direct conversations. Practical solutions.
Weekly video meetings
VenX, the management team and owners met via video calls to discuss reports, business performance, identified concerns and follow-up actions.
Weekly & monthly reports
Reports brought together purchasing, stock, food cost and financial information for discussion during scheduled meetings.
Separate owner consultations
Regular meetings with the owners provided space for in-depth financial investigations, discussion of issues and development of practical solutions.
In-Depth Financial Analysis
When issues emerged, the analysis went deeper.
Where financial concerns or discrepancies were identified, VenX assisted the owners with more detailed reviews of purchasing, stock, expenditure and other relevant business information.
Findings were discussed directly with the owners, with practical recommendations and potential solutions developed around the available evidence.
What this engagement demonstrates
Hospitality expertise applied beyond the kitchen: financial oversight, reliable business information, system corrections and ongoing management advisory support.
14 months of remote collaboration
Work With VenX Consulting
Experience. Innovation.
Intelligent Solutions.
From food cost analysis and stock reporting to POS data corrections and commercial advisory support, VenX helps hospitality businesses turn operational information into practical action.
We Don't Just Advise. We Develop, Implement & Deliver.